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Products · AI Act and AI literacy
Clear rules for AI at work and a trained team
For HR, management and IT in companies where employees use ChatGPT, Microsoft Copilot, Claude and similar tools.
What you are dealing with
People use AI, but there are no rules
Sales writes proposals in ChatGPT, developers use Copilot, HR is trying out Claude. Nobody knows what they may and may not put into these tools.
It is unclear what the AI Act requires of us
You read about fines in the millions of euros and postponed deadlines. It is not clear what applies to a company that only uses AI and does not develop it.
Training without a record does not count
A few people attended a webinar, but nothing records who learned what and when. You cannot prove it in an inspection or a dispute.
What the AI Act requires
Regulation (EU) 2024/1689 on artificial intelligence (the AI Act) applies directly in all EU member states. For most companies that only use AI tools, the key provision is Article 4 – AI literacy. AI literacy means that people understand how an AI tool works, where it makes mistakes and what risks come with using it.
Article 4 applies to providers of AI systems and also to deployers, meaning companies that use AI in the course of their business. The Digital Omnibus (Regulation (EU) 2026/1744 of 8 July 2026), which entered into force on 27 July 2026, replaced Article 4 with a new wording: providers and deployers take measures to support the development of AI literacy of their staff and other persons operating AI on their behalf. The obligation does not require guaranteeing any specific level of AI literacy of an individual. The Commission and member states are to support companies, especially SMEs, and the Commission will publish practical examples.
The ban on prohibited practices (Article 5) also applies. The Digital Omnibus added two new prohibitions: AI systems that generate or manipulate realistic intimate images of an identifiable person without their explicit consent, and AI systems for child sexual abuse material. These prohibitions apply from 2 December 2026.
Key dates
| Date | What happens |
|---|---|
| 2 February 2025 | AI literacy (Art. 4) and prohibited practices (Art. 5) |
| 2 August 2025 | Obligations for general-purpose AI models (GPAI) and penalty provisions |
| 27 July 2026 | Digital Omnibus (Regulation (EU) 2026/1744) in force, new wording of Art. 4 |
| 2 August 2026 | General application of the Regulation, transparency obligations (Art. 50) |
| 2 December 2026 | New prohibitions (Art. 5(1)(ba) and (bb)); marking of outputs of generative AI systems placed on the market before 2 August 2026 (Art. 50(2)) |
| 2 December 2027 | High-risk systems under Annex III (postponed by the Omnibus) |
| 2 August 2028 | High-risk systems embedded in products under Annex I (postponed by the Omnibus) |
Supervision in Czechia and penalties
The government has designated ČTÚ (the Czech Telecommunication Office) as the main supervisory authority, with roles also for the Czech National Bank (ČNB) and the Office for Personal Data Protection (ÚOOÚ). According to available sources, the Czech AI implementing act prepared by the Ministry of Industry and Trade had not been passed as of 30 October 2026, so ČTÚ does not yet have full powers to impose penalties.
The Regulation sets fines of up to EUR 35 million or 7% of worldwide turnover for prohibited practices and up to EUR 15 million or 3% for breaches of other obligations. For small and medium-sized enterprises the lower of the two amounts applies. Even without a fine, documented training and a clear policy are practical protection against data leaks and errors from unchecked AI output. To see where you stand, try the AI Act self-check.
What you get
- An initial overview of which AI tools your company uses and what for
- AI literacy training online or on site, tailored to roles (management, HR, sales, IT)
- An internal AI policy template – approved tools, sensitive data, output review, responsibilities
- Consultation on setting the rules and putting them into practice
- Training records – who completed which training and when
- An indicative assessment of whether any of your AI use could be prohibited or high-risk
How it works
Week 1
Initial consultation
We find out who uses which AI tools and agree the scope of the training and policy.
Week 2
Policy draft
We adapt the internal AI policy template to your tools, data and roles.
Weeks 3–4
Training
We train your teams online or on site. Each training takes 1 day, or a shorter block depending on the role.
Week 4 and ongoing
Records and next steps
We hand over the training records and agree refresher training for new staff and when tools change.
Who it is for
- Companies whose employees use ChatGPT, Copilot, Claude or similar tools
- HR teams that need to document training
- Management that wants rules for AI rather than a ban nobody follows
- IT teams dealing with what data may flow into AI tools
Who it is not for
- Developers of high-risk AI systems who need a conformity assessment
- Anyone looking for a legal opinion or representation – we are not a law firm
- Companies that do not use AI tools and have no plans to
Why work with us
We use AI every day
We build applications with AI-assisted development in Claude Code. Our training draws on practice, not on presentations about the future.
Technology and team leadership
Experience leading teams and as CTO helps us set rules that make sense to management, HR and developers alike.
The whole process from analysis to operation
We manage the whole SDLC, so we know where AI helps in your processes and where it creates risks for data and quality.
Self-check
Does it apply to you? Find out in 3 minutes
A short questionnaire with an instant result and recommended steps. No sign-up, no e-mail.
Free checklist
Download the free checklist
AI literacy: internal AI policy template + compliance checklist. A fill-in template for an internal policy on using AI tools at work and a short checklist of obligations under the AI Act after the Digital Omnibus changes. For owners, HR and IT managers.
Frequently asked questions
Do we need to deal with AI literacy if we only use AI?
Yes, Article 4 of the AI Act also applies to deployers, meaning companies that use AI systems. They must support the AI literacy of their employees and other people working with AI on their behalf.
Since when has the AI literacy obligation applied?
Article 4 has applied since 2 February 2025. The Digital Omnibus, Regulation (EU) 2026/1744, replaced it with a new wording from 27 July 2026 but did not remove the obligation.
What did the Digital Omnibus change?
Regulation (EU) 2026/1744 postponed the deadlines for high-risk AI systems to 2 December 2027 (Annex III) and 2 August 2028 (Annex I) and reworded Article 4. It also added two new prohibitions that apply from 2 December 2026. The other prohibited practices and the obligations for general-purpose AI models were not postponed.
Who supervises the AI Act in Czechia?
The government has designated ČTÚ (the Czech Telecommunication Office) as the main supervisory authority, with roles also for the Czech National Bank (ČNB) and the Office for Personal Data Protection (ÚOOÚ). According to available sources, the Czech AI implementing act had not been passed as of 30 October 2026.
What are the penalties?
Up to EUR 35 million or 7% of turnover for prohibited practices, and up to EUR 15 million or 3% of turnover for breaches of other obligations. For small and medium-sized enterprises the lower of the two amounts applies.
Do we need to document the training?
We recommend it. Training records are a practical way to show you take care of AI literacy, which is why we include them in the service.
How long does the training take?
The core training takes 1 day, and we also prepare shorter blocks for specific roles. You choose whether it runs online or on site.
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Free consultation
Tell us what you are working on. We will get back to you and arrange a short call to see whether and how we can help.